We are seeking a Part-Time Front Desk/Administrative Assistant to join our team. In this role, you will be the first point of contact for visitors and clients, providing exceptional customer service and performing various administrative tasks to ensure the smooth operation of our facility. This position offers a great opportunity to work in the dynamic oil and gas industry.
Location: NW Houston, 77041
Hours: 8am-12pm OR 9am - 1pm
Pay: $15-$17/hour
Indefinite contract position
What You Will Do
The Essential Job Functions:
Answer main phone line and directs calls
Greet guests and providing necessary visitor information
Receive, sort, and distribute business mail
Maintain front office equipment including postage machine, copiers, shred bins, cubicles, etc.
Order food for various events and assists with meeting setup
Create and proofread documents and correspondence produced by business leaders
Coordinate and manage the security card/ID badge administration and assignments
Coordinate and assist with various vendors for general business functions; safety/facility, uniforms, vending machine, coffee machine, office supplies, etc.
Manage uniform invoicing and employee distribution
Maintain office supplies and provide updates about office equipment needs
Update and maintain digital messaging monitors (reception, breakroom, etc.) throughout the facility
May assist with travel arrangements
Follow safety and security procedures
May assist all departmental leaders with wide variety of administrative needs
May assist with special departmental projects as requested
Provides customer service to employees, managers, and guests
Performs other related duties as requested
Participate in Lean events with active involvement in CI initiatives
Report unsafe acts or conditions to supervision immediately as noticed
Position Details: Subject to Change
Compensation package offered: Competitive hourly rate and quarterly bonus eligibility
New hire orientation is provided
Office and cubicle environment in a manufacturing facility
On the job training on processes and procedures
Job Requirements:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Minimum Qualifications
High school diploma or equivalent required
At least five years of administrative assistant or front office management experience in a fast-paced manufacturing environment
Basic knowledge of office management systems and procedures
Ability to operate general office equipment, copiers, printers, lamination machinery, postage machinery, etc.
Excellent organizational skills and attention to detail
Excellent written and verbal communication skills with employees of all levels
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite and programs; including Outlook, PowerPoint, Excel and Word
Experience working with and maintaining confidential information
Excellent organizational skills and attention to detail
Basic understanding of clerical procedures and systems such as recordkeeping and filing
Experience working independently
Must have a professional and positive attitude as well as a passion for continuous improvement
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